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4 Keys to A Profitable ATS Implementation


The journey to Hiring Success is just not at all times simple. The power to draw, choose, and rent one of the best expertise for any function, on-demand and inside funds requires an alignment throughout individuals, processes, and know-how. Firms seeking to enhance their hiring practices usually make the selection to implement a brand new ATS (applicant monitoring system), however success will stay out of attain until they develop a holistic technique to create a compelling candidate expertise, improve recruiter productiveness, and interact hiring managers.

When implementing any new system, a “Northstar” imaginative and prescient of the specified future state helps align the configuration and alter administration processes required. An enterprise-grade ATS like SmartRecruiters affords all of the cutting-edge options that can help you construct a extremely automated and absolutely built-in and customised TA operate. But when your present course of entails a decades-old system that has outlived its function, every individuals and course of element of hiring will should be evaluated rigorously earlier than you may efficiently attain the subsequent degree of maturity with an ATS improve.

Hiring Success Maturity Model

Constructing TA maturity doesn’t occur the moment you make the flip of a change to a brand new ATS. The method begins lengthy earlier than that and continues lengthy afterward.

That will help you get began, we’ve developed a method to make sure that your new system will get applied in a approach that takes you to that subsequent degree of hiring success.

On this stage, you are taking inventory of your present hiring practices and techniques used. This features a shut take a look at the individuals, processes, and know-how used throughout each space of your organization the place hiring processes may differ, comparable to hourly roles vs. company roles. In the event you’re implementing SmartRecruiters, you’d take the Hiring Success Enterprise Evaluation, which might provide you with an total maturity rating after scoring you on every of the 21 dimensions.  

After you have recognized what’s working properly and what wants enchancment, it’s time to develop your Northstar, that desired future state the place you’re hiring best-fit candidates at larger velocity. This analysis stage helps you just remember to select the correct choices to implement and design processes that suit your staff’s wants and your current know-how stack.

Within the strategize part, take a look at every space that have to be modified and contemplate the way it matches into the large image. The alternatives on this part will decide configuration choices in your ATS that cascade via every pillar of Hiring Success. The three pillars of Hiring Success are

  • Expertise Attraction & Engagement: Sourcing, CRM, job promoting, referral administration, international mobility, model, and candidate expertise.
  • Collaboration & Choice: Screening and candidate assessment, hiring staff collaboration, interviewing, candidate choice, provide administration, and onboarding.
  • Administration & Working Mannequin: Compliant and safe techniques, cell accessibility, international attain, integrations, reporting, and analytics.

Contemplating the large image of how these processes work collectively units you up for a smoother implementation. If this portion of the implementation course of is ignored, choices can get made in a vacuum and trigger pointless course of breakdowns when the system goes reside.

Modern know-how gained’t stick until individuals undertake it. To get probably the most out of any know-how, the individuals who set it up have to know what’s wanted in order that it is going to be handiest for the individuals who use it. A typical change administration course of for an ATS consists of:

  • Identification of key stakeholders
  • An in depth mission plan with key milestones
  • Strategic communications plan to tell and excite customers

A typical pitfall on this stage is omitting key stakeholders, enterprise areas, or roles. It’s vital to acknowledge that not everybody may not use the system in the identical approach.  You don’t need to catch individuals off guard whenever you roll out coaching and discover out that the system may have an hostile impact on their hiring course of.

Transformation doesn’t cease when you’ve applied the system. Within the weeks immediately following an ATS implementation, the system is examined and fast changes might should be made. As reporting reveals gaps in workflows, additional changes could also be required; you could not have thought-about every thing you should get correct metrics on efficiency, productiveness, and spending. Over time, enterprise wants might change that necessitate additional changes. Optimization is a steady course of that helps you uplevel your TA operate over time – and transfer up the ladder of expertise maturity.

After implementing SmartRecruiters to greater than 4,000 clients, we all know the journey to hiring success is a fancy course of. At SmartRecruiters we help corporations in navigating their new system implementation with SmartSuccess and TA Consulting and Insights packages.  These holistic implementation and consulting companies help clients in assessing, planning, and configuring their occasion of SmartRecruiters based mostly on their distinctive wants. SmartSuccess provides corporations every thing they should efficiently launch SmartRecruiters with a predictable and confirmed method that features ongoing professional help.

With a devoted Hiring Success guide, you’ll get facilitated implementation classes, configuration workshops, and train-the-trainer classes. The guide will take you thru every of the 4 steps listed above in order that your group will get probably the most out of your new ATS and get nearer to your Northstar – that subsequent degree of TA maturity the place you’re hiring nice individuals at larger velocity, on time, and inside funds.

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